Volunteer and Clearance Forms

Thank you for your interest in volunteering at Quakertown Community School District. We value your involvement and participation in our programs and trips. We recognize that volunteers can make valuable contributions to the school district and play a vital role which we are grateful for. QCSD recognizes three different categories for individuals to become involved in and participate in school programs, events, or activities:

  1. Community Volunteers
  2. Community Volunteer Coaches
  3. Visitors

Definitions of each of these categories can be found within QCSD Board Policy 916.

We encourage the use of volunteers subject to the requirements of applicable law and school policies. For the safety of our students, QCSD Board Policy 916 holds certain requirements for volunteers. Quakertown Community School District will continue to abide by federal and state law. If laws change requiring policy changes, the Human Resources Department will notify all stakeholders. The Quakertown Community School District reserves the right to go above and beyond what federal and state law requires, ensuring the safety of all students and staff.

A volunteer is an unpaid individual who:

  1. Has been given responsibility for the care, supervision, guidance, or control of children; and,
  2. Who is intended to or known to have regular and repeated contact with children that is integral to the individual's responsibilities.

Please see below for what's needed to become a volunteer.

Clearances Needed to Volunteer:

All volunteers are required to obtain clearances prior to volunteering. Continuing volunteers need to renew clearances once every 5 years. 

A volunteer has the affirmative obligation to notify the QCSD Human Resources Manager if they are arrested or convicted of a crime after clearances have been initially submitted.

  • Act 34: State Police Clearance (required for all volunteers)
    • Not more than 1 year old
    • Free for volunteers
    • Click on "Certification Form" to open the clearance
  • Tuberculosis (TB) test results
    • Only needed if volunteering for ten (10) or more hours per week.
      • Should you require a TB test:
        • Not more than three (3) months old prior to volunteering.
        • Once completed, the TB test is valid for as long as you continue to volunteer unless you suspect possible exposure.
        • Most health insurance companies cover this cost, however, if you need assistance, we have partnered with St. Luke's to provide this test for our volunteers at only $10.00 (paid by the volunteer). Please contact any of our school offices for details, or to pick up a voucher which can be used at any of these St. Luke's locations.

Submitting Clearances:

Paper copies of clearances will no longer be collected at the buildings. We have a web-based volunteer system to better serve our volunteers as well as help us meet federal and state requirements. The volunteer management system is called App-Garden Volunteer Tracker which you can access from any computer.

Once you have obtained all of your clearances and TB test results (if applicable) please use the link below to create an account and submit a volunteer application. You will then upload all clearances, tests and child abuse affirmation to the App-Garden.

Important: When creating your account, please chose an email address that you check frequently as all communication regarding volunteering will be through the app-garden system.

LINK to App-Garden

Child Protective Services Law - Reporting Obligations:


All employees of the District including contractors and individuals paid or unpaid who accept responsibility for a child are mandated reporters.

Mandated reporters are required by law to report in good faith any suspected child abuse under any and all circumstances. It is our stance that it is always better to over report. Individuals filing a report in good faith are immune from any civil or criminal liability.

A mandated reporter who fails to report is liable and can be charged with an offense ranging from a misdemeanor of the second degree to a felony of the third degree.

Reporting procedure - file a report with the Department of Public Welfare AND District Office.

  • When filing a report with District administration please contact an administrator in one of the following departments:
    • Superintendent
    • Assistant Superintendent
    • Human Resources
    • Pupil Services
  • When filing with the Department of Public Welfare please use the ChildLine toll-free hotline: 1-800-932-0313.

**Please note that notifying your supervisor and/or a District Administrator only, does not comply with the law, you must contact the Department of Public Welfare.**

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